Easily receive, check and approve incoming invoices

With faktoora you can automate your invoice receipt. Whether by e-mail, PEPPOL or PDF – all invoices are received centrally, checked and processed directly. This reduces manual effort and ensures smooth accounting.

Receive invoices - all channels, maximum flexibility

Every company receives invoices differently – by email, as PDF attachments or via PEPPOL. Manual entry is time-consuming and prone to errors.

With faktoora you receive invoices from all common channels:

Example:
A company with international suppliers uses faktoora to centrally receive and automatically process invoices from various input channels.

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Check & validate invoices - avoid errors, create clarity

Incoming invoices often contain errors – missing mandatory information, incorrect amounts or invalid formats. Without an automated check, this often remains undetected until delays occur.

Example:
A company regularly receives invoices with incorrect amounts. faktoora automatically recognizes discrepancies and sends feedback to the supplier so that corrections can be made immediately.

Approve & pay invoices - more control, fewer delays

Payments are often delayed because invoices first have to be checked and approved internally. Without clear workflows, invoices remain unprocessed for too long, resulting in cash discount losses or reminder fees.

The process runs efficiently with faktoora:

Example:
In a company, the accounting department checks invoices while the finance department approves the payment. With faktoora, invoices can first be accepted and then released separately for payment.

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Smart automation & integration into existing systems

Many existing ERP and accounting systems are not designed to receive and process electronic invoices. Although they can store invoices, they often lack validation mechanisms, visualization options and standard-compliant processing.

With the faktoora API, this process can be seamlessly integrated into existing systems – as an upstream step before invoices are further processed or posted:

Example:
A company uses faktoora as an upstream validation instance to automatically check and visually display electronic invoices before they are transferred to the existing ERP system. This means that incorrect invoices are detected at an early stage and manual checks are no longer necessary.

Mobile working - manage invoices from anywhere

Not all decision-makers are always on site when invoices need to be checked or approved. Delays in approval often lead to missed payment deadlines and unnecessary reminder fees.

Example:
A company uses faktoora as an upstream validation instance to automatically check and visually display electronic invoices before they are transferred to the existing ERP system. This means that incorrect invoices are detected at an early stage and manual checks are no longer necessary.

If it's urgent: We help with the first XInvoice through to dispatch

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