Easily receive, check and approve incoming invoices
With faktoora you can automate your invoice receipt. Whether by e-mail, PEPPOL or PDF – all invoices are received centrally, checked and processed directly. This reduces manual effort and ensures smooth accounting.
Receive invoices - all channels, maximum flexibility
Every company receives invoices differently – by email, as PDF attachments or via PEPPOL. Manual entry is time-consuming and prone to errors.
With faktoora you receive invoices from all common channels:
- Electronic invoices (XRechnung, ZUGFeRD) by e-mail, PEPPOL or API Receive invoice data directly into your system
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Classic PDF invoices with automatic data recognition
Extract important information from PDF documents without manual input -
File upload & web interface for easy use without integration
Simply upload invoices or use our intuitive web interface
Example:
A company with international suppliers uses faktoora to centrally receive and automatically process invoices from various input channels.

Check & validate invoices - avoid errors, create clarity
Incoming invoices often contain errors – missing mandatory information, incorrect amounts or invalid formats. Without an automated check, this often remains undetected until delays occur.
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Automatic validation for XRechnung & ZUGFeRD
Check invoices for compliance with legal requirements -
Detailed error reports with clear recommendations for action
Receive precise information on errors and how to rectify them -
Flexible feedback to suppliers
Automatic error reports or individual messages in the event of problems
Example:
A company regularly receives invoices with incorrect amounts. faktoora automatically recognizes discrepancies and sends feedback to the supplier so that corrections can be made immediately.
Approve & pay invoices - more control, fewer delays
Payments are often delayed because invoices first have to be checked and approved internally. Without clear workflows, invoices remain unprocessed for too long, resulting in cash discount losses or reminder fees.
The process runs efficiently with faktoora:
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Multi-stage approval processes
Flexible approval levels for greater security -
Direct payment approval with a click
Without additional manual effort -
Access rights & role management
Control who can view or approve invoices
Example:
In a company, the accounting department checks invoices while the finance department approves the payment. With faktoora, invoices can first be accepted and then released separately for payment.

Smart automation & integration into existing systems
Many existing ERP and accounting systems are not designed to receive and process electronic invoices. Although they can store invoices, they often lack validation mechanisms, visualization options and standard-compliant processing.
With the faktoora API, this process can be seamlessly integrated into existing systems – as an upstream step before invoices are further processed or posted:
Example:
A company uses faktoora as an upstream validation instance to automatically check and visually display electronic invoices before they are transferred to the existing ERP system. This means that incorrect invoices are detected at an early stage and manual checks are no longer necessary.
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Validation of electronic invoices (XRechnung & ZUGFeRD)
Check whether an invoice complies with legal requirements -
Visualization of structured invoice formats
Display in an understandable, human-readable view -
Automatic detection of errors
Directly identify invoices with missing or incorrect information
Mobile working - manage invoices from anywhere
Not all decision-makers are always on site when invoices need to be checked or approved. Delays in approval often lead to missed payment deadlines and unnecessary reminder fees.
- Validation of electronic invoices (XRechnung & ZUGFeRD) Check whether an invoice complies with legal requirements
- Visualization of structured invoice formats Presentation in an understandable, human-readable view
- Automatic detection of errors Directly identify invoices with missing or incorrect information
Example:
A company uses faktoora as an upstream validation instance to automatically check and visually display electronic invoices before they are transferred to the existing ERP system. This means that incorrect invoices are detected at an early stage and manual checks are no longer necessary.