PLATFORM · INCOMING INVOICES
Finally in control of your incoming invoices.
Every incoming invoice is validated against EN 16931 before it's posted. All channels in one place, approved and ready for your ERP.
Since 2016 · 500+ companies · €1bn in processed volume
STATUS QUO
Three hours a day on incoming invoices. Sound familiar?
From 9 years of working with over 500 companies, we've seen the same patterns again and again.
Intake from ten channels
Email, PEPPOL, portals, PDF, paper. Days pass before the right invoice reaches the right inbox.
Nobody checks formats
XRechnung mandatory fields, VAT logic, totals. Without automated validation this becomes a full-time job.
Approvals get stuck
Email the department, wait for a reply, update the spreadsheet. The early-payment discount slips, and a payment reminder lands.
YOUR WORKFLOW WITH FAKTOORA
One path. Three stages. Clear responsibility at every point.
One continuous process — instead of three tools, three inboxes and a spreadsheet.
Receive
Every channel flows into one organised intake: email, PEPPOL endpoint, file upload and API import.
- PEPPOL
- Upload
- API
Validate
Every invoice is validated automatically against EN 16931, XRechnung and ZUGFeRD, including a validation report. Mandatory fields, amounts and VAT logic, checked automatically.
- EN 16931
- XRechnung
- Validation report
Approve
Configurable approval workflows with a complete approval log. Dual approval without extra effort.
- Approval templates
- Approval log
- Traceable
Result:Clean data goes into your ERP. No correcting entries. No missed early-payment discounts.
HOW COMPANIES USE FAKTOORA
Upstream validation before the ERP
faktoora as the upstream validation layer: electronic invoices are checked and visualised automatically before they enter the existing ERP system. Invoices with errors are caught early, and the manual format check disappears.
FOR YOUR SETUP
Three typical setups. Three ways to bring faktoora in.
The integration follows what you already use today. Not the other way around.
For companies working with Excel and DATEV
Simple handling without technical know-how.
- One central overview for email, PEPPOL and PDF
- Capture attachments directly in the invoice
- Flexible approval workflows without an IT project
For companies with an existing ERP system
Upstream validation before posting in the ERP.
- Seamless integration via the REST API
- Invoices are validated and visualised
- GoBD-compliant archiving runs in the background
For suppliers to public-sector clients
PEPPOL receiving and XRechnung validation.
- Your own PEPPOL endpoint included
- Checks against public-sector mandatory fields
- Traceable log for complaints and queries
Compliance that takes care of itself.
- GoBD10-year archiving, audit-proof
- GDPRHosting in Germany, full DPA
- ISO 27001Certified infrastructure, reports on request
Less effort, clean data.
Start with an invoice intake that validates before posting.
Free for 30 days · No credit card · Cancel anytime